Q: My Excel Shows 'Not Enough Memory'
'Hello. Whenever I click on my Excel, I keep getting this message: 'Not enough memory to run Microsoft Excel. Please close other applications and try again'. I have done that but the error persists. Please, what do I do?!'
SUMMARY
- To work around this issue, follow these steps: Click Start, and then click Run. In the Open box, type regedit, and then click OK. Open the following registry key: HKEYCLASSESROOT Excel.Sheet.8 shell Open command. In the right pane, click (Default). On the Edit menu, click Modify.
- Apr 11, 2019 Getting warning: Could not start Excel server for export. XLSWRITE will attempt to write file in CSV format.
Microsoft Excel tends to experience memory issues more often than you think, the version of Microsoft notwithstanding. So, do not be shocked when you see the memory error message on your screen while you are trying to work with, or save, files to your Excel.
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This article will show you the symptoms of this message and the different causes (to prevent the error from occurring in the future). Also, you will be given various solutions to try in getting rid of the error message, as well as comprehensive steps on how to fix any corrupt Excel file that may result from this error, using the Stellar File Repair software.
Part 1: Excel Not Enough Memory Symptoms and Causes
For computer users, you may encounter any of the following error messages while working with a file on Microsoft Excel:
- Excel cannot complete this task with available resources. Choose less data or close other applications.
- Out of Memory
- Not enough System Resources to Display Completely
- There isn't enough memory to complete this action. Try using less data or closing other applications. To increase memory availability, consider:
-Using a 64-bit version of Microsoft Excel.
-Adding memory to your device.
If you have encountered any of these messages, then it's time to get full information on the causes and solutions. You may think you have it all figured out from the instructions in the error messages but these don't always reveal the real cause of the problem because of their generic nature.
But if you keep seeing the error while performing any of the functions below, then it is time to figure out what is happening within your file:
- Sorting
- Copy and pasting
- Running VBA
- Inserting a row or column
- Opening or closing your workbook
- Performing calculations
- Trying to delete a single row in an excel sheet
The causes of Excel Not Enough Memory error include:
- Trying to Copy Formulas over A Large Area: If your Excel file is large or contains many features, your memory resources may just be running low. Thus, you are most likely to receive these error messages when trying to copy or fill formulas into a large area on your worksheet. The Excel versions (Excel 2007, 2010, 2013, and so on) 32-bit is limited because of the setting to 2GB (or 32,760 source cells in cases where you use a smart fill option) so trying to work with large sections of the worksheet will only trigger this error.
- Problems with Calculations: The error might be related to a recalculation of formulas when you insert rows and columns, copy and paste or perform calculations. For instance, say your spreadsheet contains a million formulas on a sheet, then you insert another column. Of course, Excel will have to recalculate all the formulas in your spreadsheet to make adjustments for the newly inserted column. In this case, you may receive the error message 'out of resources' depending on how complex your spreadsheet is, the bit capacity of your Excel, what formulas are involved and how your spreadsheet is built.
- Other Elements of Spreadsheet: There are other areas of Spreadsheets that can cause Excel memory errors such as complex PivotTables, excess shapes, macros, complex charts with many data points, and so on. Thus, your computer may have enough space in its local memory but excel will show 'Microsoft Excel cannot open or save any more documents because there is not enough available memory or disk space'. Issues like this are related to the security settings innate in Excel 2013 or Excel 2016.
- Other Applications: Another cause of the excel memory error may be that the other applications on your PC are taking up the bulk of your computer memory thereby leaving not enough memory for Excel to work with.
Part 2: How You Can Avoid Seeing This Error Message
Here are some actions to take to can avoid seeing the error message 'Excel Not Enough Memory':
- Perform the Selection of Cells Gradually: First select just the part that needs filling from the whole range of the spreadsheet before you do the same for the next section of cells and continuously, one at a time. To avoid reaching the limitations of your Excel, select on the last row of the section you previously filled before moving on to the second, the third segments, and so on until you reach the end of your selection.
- Separate your Excel file into different workbooks: Here, you can split up the large Excel file you are working with into different separate workbooks before going ahead to open each one in a different instance of Excel from the other to avoid complications that come from working with large files. By implication, each of these workbooks you open will use 2GB as its memory limitation so you get to avoid reaching the memory limitation of 2GB placed on Excel. To do this with the Move or Copy feature, follow these steps:
1) Choose the sheets from the Sheet tab. Right-click and choose 'Move or Copy' from the menu that pops up. You can choose several non-adjacent sheets by holding down the 'Ctrl' key and clicking them one after the other. You can also choose several adjacent sheets by holding down the 'Shift' key on your keyboard and selecting the first and last options on the Sheet tab.
2) In the pop-up window 'Move or Copy' window, opt for '(new book)' below the 'To book' list. Tick the option that says 'Create a copy'. Then choose 'OK'.
3) Your selected sheets have now been moved to a new workbook. Click on 'File'. Select 'Save' to save your new book.
- Use F10 Instead of F9 to Refresh Worksheets: You can refresh your Excel inside the Controller Excel link using either F9 or F10 but there is a difference between using either function. Using F9 will refresh all the sheets inside the whole spreadsheet file while using F10 will only refresh the sheet you are currently on. However, in cases where the current sheet has formulae referenced in the other sheets in the whole workbook, using F10 will refresh those sheets that contain the formulae. Use F10 to refresh because it is significantly faster than F9 in fetching values from your database. F9 is slower because it works with the entire worksheet at the same time, no matter the large size. Therefore, F10 is the best key to use for specialized or complex spreadsheets.
- Use manual calculation in the Excel-link workbook: This option works for solving the memory error that arises when your Excel has to recalculate and adjust the entire workbook each time you introduce new values in the worksheet. To manually recalculate within the workbook in Excel, follow these steps:
1) Select the 'File' tab
2) Click on 'Options' from the list provided on the left side of the screen
3) The 'Excel Options' window will appear. Select 'Formulas' from the list of options, also on the left.
4) Select the 'Manual' radio button which is found in the 'Calculation options' section. This automatically turns on the ability of Excel to engage in the manual calculation in the worksheets. Choose 'Manual' to make for automatic checking of the box 'Recalculate workbook before saving'. This option is important if you save worksheets frequently and do not want to wait to recalculate each time you do so. Choosing the 'Recalculate workbook before saving' will ensure that the option is not disabled.
If you don't mind the option of 'Recalculate workbook before saving' getting enabled as soon as manual calculation is turned on, then use this faster method to recalculate your worksheets manually:
1) Select 'Formulas'
2) From the 'Calculations Options' drop-down list, choose 'Manual'
3) Click the 'Calculate Sheet' options in the Calculation section or press 'Shift' and 'F9' keys together on your keyboard and the current worksheet you are working with will manually recalculate.
Video tutorial: There isn't Enough Memory to Complete this Action in MS Excel
Part 3: How to Repair Excel Corrupted/Damaged by Various Reasons
Different software is available for repairing Microsoft Excel but we recommend the highly effective Stellar File Repair software. Stellar File Repair is a toolkit that resolves all kinds of file corruption challenges that arise in Microsoft Office application files and restores XLS/XLSX file data. This tool repairs corrupt or damaged files on Excel, Word, and PowerPoint. Besides, it repairs corrupt or damaged Zip files.
Its features for repairing Excel include: recovering tables, chart sheets, formulas, etc; preserving cell formatting and worksheet properties, fixing corruptions as unreadable content, unrecognizable format, and so on. Stellar File Repair works for Microsoft Excel 2000, 2003, 2007, 2010, 2013, and 2016.
Use the following simple steps to repair you are corrupted or damaged Excel and also, recover your data:
First, download and install Stellar File Repair, then launch the software.
On the home screen, choose the corrupt Excel file you wish to repair by clicking 'Browse'. If you don't know the path to locate the file on your system, just select 'Search' to find it
Select 'Repair' to start the repair process
After scanning, you will see a display of all the recoverable items on the left-hand panel of the software's interface. Double-click any item here to preview it.
If you are satisfied with the result, select the 'Save File' option from the main menu to save the file that has been repaired.
You will be prompted to provide the destination you desire to save the file, select 'OK'
Afterward, an appropriate message to save the work will pop up on the screen.
Part 4: Other Common Excel Issues You May Encounter
Below are some of the common errors you may encounter as you use Excel, in addition to the already-discussed Excel memory error:
- 'There was a problem connecting to the server Excel' error: This error message shows up when Excel and Windows SharePoint Services prevent the spreadsheet from getting correctly imported into Windows SharePoint. You can fix this problem by creating a new list that is based on your Excel workbook, changing the Site Settings, using a ULS Viewer downloaded from Microsoft's official website.
- 'There's a problem with this formula': This error is usually experienced in some Windows ten by users on their Excel. When trying to use a formula to make several different calculations, this error may prevent the function from happening. To fix this error, you can: make use of system separators, check the regional settings of your system, and change the correct spelling settings.
- 'Excel Online won't calculate/won't open': The large worksheets (big grids of rows and columns) and different parts that compose the Excel application slows down the calculation and analysis of data tasks. Therefore, this error is related to these tasks, as well as the size of the file you are using. Other factors at play include multithreaded calculation and the design and build of your worksheet. You can fix the problems with your Excel Online using these solutions: examine the formulas you use, open your workbook in Excel's latest version, calculate across different workbooks, as well as limit the use of volatile functions.
Excel broken links are one of the common issues confronted while working on a spreadsheet. Working on the spreadsheet and getting things stuck at this point is quite an issue when it comes to meeting the deadlines for work. Reasons for these broken links maybe a deleted or moved file that was once connected to the spreadsheet in one or another way. The hurdle faced by users is finding the broken links in excels and then getting a prompt solution for fixing the broken links in excel efficiently. The error pop-up on the screen showcasing this issue is never welcomed.
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Part 1. What Causes Broken Links in Excel
Before mentioning the cause, get yourself familiar with the Excel broken links. The cells in the excel sheet are often linked to various files that carry the relevant data (formulas, codes, etc.) to one or other reasons, if these source files are corrupted (removed, deleted, or relocated) the links associated with the specific cells on the worksheet will break down and would not be available for performing the targeted function.
The foremost question that is associated with excel broken links is that what causes broken links in excel? As an answer to this question, two common and possible reasons are associated with the problem. While working on excel, sometimes, cells are linked to the other files containing data, when these files or folders are deleted or moved, then one faces a problem of excel broken links that would now impede the progression of spreadsheet work.
- The source folder is deleted, it is not possible to track the data that means, there is no way out to fix the broken excel link.
- In case of files/folders are moved to other locations in the device, one can easily fix the broken link by updating the location of the source file. In case you don't find the data or source file in the device, you can easily prevent excel to update the link and remove it permanently.
Once you know the reason for these broken links, the next step is to find out the one in the whole spreadsheet and fix it accordingly.
Solving the first part i.e. finding excel broken links, it is legit to read out the following method for an easy approach. Before you try the following methods, you can this free tool to find all cells with external links.
Part 2. Find Broken Links in Excel with Use Find and Replace
The easiest way to find excel broken links is to use the method of Find and Replace. When created a link with the source file carrying data, each cell gets a unique file extension. This file extension denotes the source file linked to the respective cell. In case, when the source file is deleted or relocated in the device, the cell in excel appears with an error representing excel broken link. For instance, to track the link applied in any formula, here are the steps mentioned:
Step 1: Click Ctrl+F to start the Find and Replace dialog action.
Step 2: Select Options in the dialog box.
Step 3: In the Find what box, now enter the respective file extension linked.
Step 4: In the Within box option, select Workbook.
Step 5: In the Look in box, select the option of Formulas.
Following these easy steps, one can find excel broken link. The next step is to replace one with a functional link. This is done when the source file location is changed. Once you find the broken link by following the above-mentioned steps, next you can select the option of replacing and change the file extension with a new one (functional).
And yes! All done with finding and somehow fixing the Excel broken link.
Part 3. Find Broken Links in Excel via Cell Relationship Diagram
The Cell relationship diagram in excel helps to portray a detail associated with the links of the selected cells and their relation in other excel sheets or even in the other workbook.
For accessing the Excel broken kinks via a cell relationship diagram, one needs a specific add-in to the workbook. You need the COM add-in to the workbook for getting things to work. The cell relationship diagram shows the link of the cell to another cell.
Following is the array of steps for finding the broken links in excel via cell relationship diagram:
Step 1: Click Files and select Options.
Step 2: In Options, navigate to Add-ins.
Step 3: Now in the drop-down select the COM add-in and further select Inquire.
Step 4: Once you get the tab of Inquire in the Ribbon
Step 5: Select Cell Relationship in the Diagram group.
Step 6: The window for the cell relationship diagram pops up on the screen.
Step 7: Select the desired options in the dialog box and press OK.
Step 8: Diagram appears on the screen.
Step 9: Zoom in and view the cell to cell, cell to other excel sheets, and workbook links.
A complete cell relationship diagram will appear representing all the links incorporated and there appear the broken links if present in the diagram.
By using this step-based process, one can easily head towards the problem-causing cell that carries the Excel broken link.
Part 4. Find Broken Links in Excel using Excel VBA
Using the Excel VBA for finding the Excel broken links, means incorporating a massive code that tracks down the broken link associated with any cell of the workbook. One can restore the return value of accessing source links to determine whether these hyperlinks are broken.
You need to add a reference Microsoft XML V3 for using the following code:
- Private Function CheckHyperlink(HypelinksCell As Range) As String
- On Error GoTo ErrorHandler
- Dim oHttp As New MSXML2.XMLHTTP30
- oHttp.Open 'HEAD', HypelinksCell.Text, False
- Exit Function
- ErrorHandler:
- CheckHyperlink = 'Error: ' & Err.Description
- End Function
- Sub Test()
- Debug.Print CheckHyperlink(Range('A1'))
- End Sub
By using the above code, one can easily track the broken link associated with any cell of the spreadsheet and then proceed to the action of fixing the broken link.
Part 5. How to Fix or Remove Broken Links in Excel
Got a clue where that broken link exists? Now it's time to fix that excel broken link to keep things going on smoothly in the workbook. Here mentioned are two ways that one can perform to deal with the broken links. Starting with fixing it:
Fix a broken link
While attempting to fix broken links in excel, this should be kept in mind that it is an action that once performed cannot be reversed. To make sure that you won't lose your data or work done on the spreadsheet, it is suggested to save a copy, and let's proceed with the action.
Step 1: Start with opening the workbook which carries the broken link associated with the spreadsheet cells.
Step 2: Head towards the Data tab and select the option of Edit Links.
Step 3: In case if the Edit Links command is not available, it portrays that your spreadsheet doesn't contain links that need to be fixed.
Step 4: Once you track the Excel broken link, move to the Source file box, click the broken link that needs fixation.
Step 5: In case of location-related excel broken links, select the option of Change Source.
Step 6: Browse the new location of the source file containing the relevant linked data.
Step 7: Now, select the new source file, and again click Change Source.
Congratulations, you are done with fixing the broken link in excel.
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Remove a broken link
As far as removal of the broken link is concerned, it usually comes across in a situation where the source file linked to the workbook is deleted and one cannot access the data in any possible way. At this place, all the formulas applied in the workbook relevant to that deleted source folder are converted to normal values. This is an indication that you have a broken excel link in the spreadsheet.
Here mentioned is the most promising way to tackle an Excel broken link when the source file is deleted i.e. Remove the broken link.
Step 1: Head to the workbook which contains the broken link creating the problem.
Step 2: Move the cursor on the Data tab and click the option of Edit Links.
Step 3: In the Source file box, click the broken link which you want to delete.
Step 4: Select the option of Break Link.
Step 5: Press Close.
And you are done with removing the broken link. Now you can attach any other relevant or targeted link if and when required.
Part 6. How to Fix Broken Excel File
Being vigilant in its action, whenever Excel confronts a broken excel file, the workbook automatically starts its immune actions to restore the normal functioning. There are two possible ways to approach this cascade of actions. One is the automatic file recovery mode, which fails to proceed normally, the manual one takes command and fixes the problem.
Noting down the steps associated with the manual process, here you go to fix the broken excel file.
Step 1: Select File and click on the option of Open.
Step 2: Select the location and folder which contains the broken excel file.
Step 3: In the tab of the Open dialog box, click the broken excel file.
Step 4: Click on the arrow present next to the Open button, and then select the option of Open and Repair.
Step 5: To recover the file data, click Repair.
Following the steps, you can easily fix the broken excel file.
Apart from all the device build-in possibilities and repair mechanisms to deal with excel broken links, here is a third-party toolkit that serves the same pursuit i.e. Stellar File Repair Toolkit.
Fix Broken Excel File with Stellar File Repair
Being an all-time multipurpose repair toolkit, the Stellar File repair is there to deal with all the file corruption issues linked to the MS office. Be it a word file, excel, PowerPoint, or even a zip file, this toolkit repairs all the relevant issues and goes well with office 2000, 2002, 2003, 2007, 2010, 2013, and 2016.
Specifically pointing out the functionality related to the excel file repair mechanism, this toolkit deals with the problems associated with file corruption and also retrieves the data in XLS/XLSX format. Following is the list of key functionalities that the toolkit performs for the excel file repair.
- It helps to recover the formulas, infographics, and comments linked to the cells in the spreadsheet.
- It has the capacity of treating single and multiple XLS/XLSX files simultaneously.
- Handles all forms of file corruptions i.e. unauthorized format and unreadable content.
- Restore cell formatting and other workbook properties.
It is suggested to close all the files before using the software to avoid any data loss. When using this program, the following are the steps that can be followed to fix the broken links:
To add excel files on the left panel click the add file icon and import files.
Files can be added by searching directories, location files, or scanning folders.
You can check the loss of searched files, select one corrupt file for repair, and click the Scan button to start the repairing process.
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Preview the repaired Excel files, and choose to save.
Select location, click ok.
This is how easily and quickly the software deals with the problem of excel broken links and mends them in no time by merely clicking on some tabs and selecting options.
Hence, finding and fixing the Excel broken links gets a bit easier with all the above-mentioned methods that are both handy and easy to run without any complication.